Introduction
Evernote is a cloud-based app that offers online storage and access to all your notes, and other information to save. One of the most popular features is its ability to let you record audio clips and create voice memos. Evernote also allows users to share their notebooks with friends or colleagues for collaborative projects. Since it synchronizes across multiple devices, it is always available on the device you need it on – be it a phone, laptop, or desktop computer.
Due to the fact that Evernote’s company does not sign a Business Associate Agreement (BAA), the app is NOT HIPAA compliant! Do not store PHI using this software.
Why is Evernote NOT HIPAA Compliant?
Evernote’s company does not sign a BAA, meaning they do not grant the patient access to his/her PHI. Evernote would need to grant patients access and sign a BAA for this statement to be true.
The EHR (electronic health records) and other computer systems use HIPAA-compliant software for storing and viewing electronic medical records. Healthcare providers must follow guidelines to ensure their systems are compliant with HIPAA regulations revolve around four main principles: creating administrative safeguards, implementing physical safeguards, assembling knowledgeable staff members, and training them appropriately.”
What are some alternatives to Evernote?
OneNote is just one of the many alternatives that are more HIPAA compliant. If you are looking for an easy-to-use application to organize your notes, write down quotes, and create checklists for students or professionals, OneNote is an excellent choice.
The difference between Evernote and OneNote is that Evernote does not have a system in place to allow patients to access their records. With OneNote, you can retain all your work on their servers so that only people with authorized permissions can access the notebook. They also offer offline mode – which means your information will still be available even if your internet connection cuts out (plus it is available offline!).
How to ensure you are using a HIPAA-compliant note tool
First, make sure your company complies with HIPAA by signing a Business Associate Agreement (BAA). This agreement will help make sure that the service provider handles and stores the PHI securely. Second, make sure to use HIPAA-compliant software for storing and accessing your PHI. One way to be sure the software you use is compliant is by checking if they sign a Business Associate Agreement (BAA).
Conclusion
If you need to store PHI, then you must know the right ways to do so. When storing patient records or any other type of health care information, your organization must take some precautions. It is important to keep all PHI on non-internet-connected computers and encrypt all data with minimum requirements.
If you want an easy-to-use application to organize your notes, write down quotes, and create checklists for students or professionals – OneNote is an excellent choice. It offers offline mode and is always available on the device of your choice (be it a phone, laptop, or desktop computer…). If you need to store PHI (Protected Health Information) then make sure to use HIPAA-compliant software that signs a Business Associate Agreement! Your organization must take some precautions when storing patient records or any other type of health care information. For more tips and tricks on how to remain HIPAA compliant with EHRs and other computer systems, contact us at medicalitg.com/contact.
How to get expert help with HIPAA Compliance
Medical ITG has been servicing medical companies and those requiring HIPAA or HITECH compliance for over 10 years. Issues such as these could be identified thru a Security Risk Assessment, which we offer. We can help you with your HIPAA compliance from documents and processes to technology implementation and support. Contact us today by email at [email protected], phone at 877-220-8774, or web at https://medicalitg.com/contact/
