HIPAA compliance can be a challenge for any business. However, when it comes to faxing, several HIPAA-compliant fax services can make the process easier. In this blog post, we will look at some of the best HIPAA-compliant fax services available and what you need to know before choosing one. Also, we will compare pricing and features so you can find the best service for your needs. Stay safe and compliant with these top-rated HIPAA-compliant fax services!
WHAT IS HIPAA COMPLIANCE?
HIPAA compliance refers to the Health Insurance Portability and Accountability Act, which the U.S. Congress passed in 1996. The act includes several regulations that businesses must follow to protect the privacy of patient health information. These regulations can be complex, but they require businesses to put safeguards in place to prevent unauthorized access to protected health information (PHI).
When it comes to faxing, HIPAA compliance requires businesses to take steps to ensure that they do not send PHI to unauthorized individuals or devices. They can accomplish this by using a HIPAA-compliant fax service that encrypts faxes and requires authentication before they can receive them.
TOP 5 HIPAA COMPLIANT FAX SERVICE PROVIDERS
There are many HIPAA-compliant fax services available, but not all of them are the same. To help you find the best service for your needs, we have compiled a list of the top 5 HIPAA-compliant fax providers. We considered factors like features, pricing, and ease of use to create this list.
1. WESTFAX
WestFax is a leading provider of fax services. The company offers a variety of plans. WestFax encrypts all faxes and requires authentication before users can receive them. Also, the service offers a mobile app for sending and receiving faxes on the go.
2. FAX.COM
Fax.com is another popular option for HIPAA-compliant faxing. The service offers plans starting at $11.99 per month and includes features like encryption, password protection, and delivery confirmation. Also, Fax.com offers a mobile app for sending and receiving faxes on the go.
3. RINGCENTRAL
RingCentral is a leading provider of VoIP and fax services. The company offers a variety of plans, including a free 7-day trial. RingCentral encrypts all faxes and requires authentication before users can receive them. Also, the service offers a mobile app for sending and receiving faxes on the go.
4. MYFAX
MyFax is another excellent option for HIPAA-compliant faxing. The service offers plans starting at $12 per month and includes features like encryption, password protection, and delivery confirmation. Also, MyFax offers a mobile app for sending and receiving faxes on the go.
5. EFAX
eFax is one of the most popular HIPAA-compliant fax services. The company offers a variety of plans, including a free 30-day trial. eFax encrypts all faxes and requires authentication before they can users can receive them. Also, the service offers a mobile app for sending and receiving faxes on the go.
CHOOSING THE BEST HIPAA-COMPLIANT FAX SERVICE PROVIDER
There are many factors to consider when choosing a HIPAA-compliant fax service provider. Here are some of the most key factors to keep in mind:
1. FEATURES
Make sure the service you choose offers the features you need, such as encryption, password protection, and delivery confirmation.
2. PRICING
Be sure to compare pricing plans before you choose a service. Some providers offer free trials, so take advantage of these if they are available.
3. EASE OF USE
Choose a service that is easy to use and offers a mobile app for sending and receiving faxes on the go.
4. CUSTOMER SUPPORT
Make sure the provider you choose offers excellent customer support in case you have any questions or problems.
5. REPUTATION
Check out online reviews to get an idea of the provider’s reputation. Choose a provider that has a good reputation for security and customer service.
HIPAA-COMPLIANT FAXING BEST PRACTICES
Here are some best practices to follow when faxing PHI:
1. USE A DEDICATED FAX LINE
Do not use a shared fax line for PHI. This could allow unauthorized individuals to access PHI.
2. USE A COVER SHEET
Always use a cover sheet when faxing PHI. This can help to ensure you guide the information to the intended recipient and no one else.
3. USE ENCRYPTION
Make sure to encrypt the PHI you are sending. This helps prevent unauthorized individuals from intercepting and viewing the information.
4. DESTROY PHI
Be sure to destroy any PHI that you no longer need. This will help prevent it from falling into the wrong hands.
5. FOLLOW UP
After you send a fax, follow up with the recipient to confirm that they received the PHI. This helps ensure there was no loss or theft of information during transmission.
THE BOTTOM LINE
HIPAA-compliant faxing is essential for any organization dealing with PHI. There are many excellent HIPAA-compliant fax services available. Be sure to choose one that offers the features you need at a price you can afford. Also, be sure to follow best practices when sending PHI via fax. If you need any help with HIPAA Compliant services or have any questions about faxing PHI, feel free to contact us. We are here to help! Contact us today to learn more.
